The CDS Accounts Receivable Package offers the ability to monitor the current status of credit customers and to optionally add finance charges on past due accounts. Detailed credit history information on each customer is available for immediate inquiry and review.
Customer Master File Record Features:
- Each customer master record includes extensive customer information including:
- Credit information
- Date of first activity
- Date of most recent activity
- Average days to pay
- Most recent payment date and amount
- Highest A/R balance attained
- Current A/R balance
- Credit limit
- Credit status (OK, hold)
- Sales information
- Sales amount month-to-date and year-to-date
- Cost of sales amount month-to-date and year-to-date
- Sales tax information
- Taxable or non-taxable account
- Tax code for state, county and local sales taxes
- Tax exemption number
Additional Accounts Receivable Features:
- Each customer may be either a “balance-forward” or an “open-item” account. Different customers in the same file may be either type of account.
- Finance charges may be optionally calculated for selected customers, all customers or no customers.
- Internal, confidential comments may be displayed for each customer.
- Payment terms may be user defined based upon number of days or a specific day of the month (i.e. 2% 10, net 30 or 2% 10th)
- Customer information may be accessed either by keying in the customer number or keying part of the customer name.
- Detailed account activity may be accessed and displayed on-line for each customer, with summary ageing at the end of the display.
- Sales transactions and/or credit/debit memos may be easily keyed into the system and applied to the desired customer account.
- Salesperson commission information may be accumulated for each sales and/or credit/debit transaction and printed out periodically (i.e. weekly,monthly, etc.).
- Multiple Users may key in sales and/or credit/debit transactions simultaneously.
- All sales and credit/debit transactions may be printed and/or edited before the transactions are actually posted to the open A/R file, thereby minimizing or eliminating posting errors.
- Cash receipts may be applied to customer accounts either by entering the customer number or the specific invoice number.
- Multiple Users may key in cash receipts transactions simultaneously.
- All cash receipt transactions may be printed and/or edited before the transactions are actually posted to the open A/R file, thereby minimizing or eliminating posting errors.
- Non-A/R cash can be received.
- Cash may be received as an open credit and then later posted to a specific invoice.
- Sales transactions may be aged by either invoice date or by due date.
- Ageing periods may be user defined (i.e., 30, 60, 90 or 15, 45, 60, etc.).
- Monthly statements may be printed for selected customers, all customers or no customers.
- Closed invoices may optionally be retained in an invoice/payment history file and make available for inquiry and/or printout..
- Customer mail labels can be selected and printed within customer number range, and/or state range, and/or salesperson number range.
- Users may tailor the package to their specific requirements by changing “switches” in the control file.
Reports:
- Sales, Credit/Debit Memos Edit Listing
- Daily and Monthly Sales Journal
- Cash Receipts Edit Listing
- Daily and Monthly Cash Receipts Journal
- Aged Receivables Report (Detailed and Summary)
- Statements (Statement image forms are printed by Laser printer on blank, stock 8.5″ x 11″ paper
- Finance Charge Report
- Daily and Monthly Sales Tax Report
- Daily and Monthly General Ledger Distribution Report
- Customer Mail Labels
- Customer Sales Analysis Reports
- Commissions Due Report
- Master File Listings For:
- – Customer File (Numerically or Alphabetically)
– Salesperson File
– Sales Territory File